Monitor office supply usage patterns and behavior to identify waste and minimize costs and implement an office-wide green initiative by doing double-sided printing, establishing a no-print policy for emails (save to .pdf’s), etc.
Consider mail-order. Mail-order office supply companies are convenient because they deliver to your door, which saves gas and time. Many companies will waive shipping and handling charges if you order more than $50 worth of supplies. That may sound like a lot until you consider that one recycled printer cartridge costs $50.
Use rechargeable batteries. Rechargeables have a higher initial cost because you must buy the recharger. But, unlike disposables, you can use them over and over again which lowers the cost per use. Four AA size batteries cost about 1¢ per hour of use as opposed to 9¢-16¢ per hour of use for disposables.
Utilize software to save money by creating your own laser business forms instead of purchasing pre-printed forms. Tribute Software users can utilize Laser Forms to create sharp business forms with their logo. They can also send those documents directly to customers and vendors from their desktop utilizing the Auto-faxing module.
Aim for paperless - Utilize software, like the TrulinX Software System’s Zetafax component, to create, send and automatically archive documents. TrulinX uses the power of Equisys to capture and create documents such as statements, invoices and quotations instantly, then delivers them automatically by email, fax, or as paper copies. These documents can be stored electronically, saving filing and paper costs.
The costs of handling documents:
- Ineffective filing and retrieval: It costs ~ $22 just to file a piece of paper and ~ $720 a year rental space for a single filing cabinet (Gartner)
- Cost of postage and packaging: 5% of company revenue is spent on document production (IDC)
- Poor access to information: Up to 30% of the working day is spent just looking for data -(Microsoft)
When buying or replacing company-owned vehicles, compare the energy requirements of various models and buy an energy-efficient one. You can compare fuel economy among cars at www.fueleconomy.gov
Company vehicles and their yearly maintenance costs can hurt your bottom line. You can solve this problem by getting rid of some of the company vehicles or downsizing to a smaller vehicle. Smaller or less vehicles will need fewer taxes to register for the year so cutting these costs will help improve your bottom line. Look at whether or not you or your employees need to be driving so much and cut out some of those trips also to cut out gas costs.
These are just a few areas you can address to cut costs in your organization. In future articles, we'll talk about the advantages of recycling.